Privacy Policy

Simplié Psychiatry - Privacy Policy & HIPAA Notice

Last Updated: 11/2/2025

Introduction

Welcome to Simplié Psychiatry. We are committed to safeguarding the privacy of our patients and ensuring that personal health information (PHI) is protected in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. This Privacy Policy explains how we collect, use, disclose, and protect your health information.

Information We Collect

We collect and maintain various types of information to provide you with quality mental health care:

Personal identification information (name, address, date of birth, phone number, email address)or any information you voluntarily provide.

Health insurance information and billing details

Medical and mental health history, including diagnoses and treatment records

Treatment notes, progress records, and clinical assessments

Prescription and medication information

How We Use Your Information

Your personal health information is used for the following purposes:

Treatment: To provide, coordinate, and manage your mental health care and related services

Payment: To process insurance claims, billing, and payment for services rendered

Healthcare Operations: For quality improvement, staff training, and compliance with legal requirements

Communication: To contact you regarding appointments, treatment plans, and follow-up care

Information Sharing and Disclosure

We do not sell, rent, or share your personal health information except in the following circumstances:

With your written authorization or consent

When required by law (court orders, subpoenas, or legal proceedings)

For treatment, payment, or healthcare operations as permitted by HIPAA

To prevent serious harm or danger to you or others

To report suspected abuse, neglect, or domestic violence as required by law

We will notify you promptly if a breach occurs that may have compromised your information.

Your Privacy Rights

Under HIPAA, you have the following rights regarding your personal health information:

Right to Access: You may request to inspect and obtain copies of your medical records

Right to Amend: You may request corrections to your health information if you believe it is inaccurate or incomplete

Right to Restrict: You may request restrictions on how your information is used or disclosed

Right to Confidential Communications: You may request to receive communications in a specific manner or at a specific location

Right to an Accounting: You may request a list of certain disclosures of your health information

Right to a Copy of This Notice: You may request a paper copy of this Privacy Policy at any time

Right to File a Complaint: You may file a complaint if you believe your privacy rights have been violated

Security Safeguards

We implement comprehensive security measures to protect your personal health information:

Physical Safeguards: Secure facilities with restricted access and locked filing systems

Technical Safeguards: Encryption of electronic health records, secure data transmission, and firewall protection

Administrative Safeguards: Staff training on HIPAA compliance, access controls, and regular security audits

Business Associate Agreements: All third-party vendors who handle PHI are required to comply with HIPAA regulations

Notice of Privacy Practices

Our complete Notice of Privacy Practices provides detailed information about how we use and disclose your protected health information. You will receive a copy of this notice at your first appointment, and it is available upon request at any time. We are required by law to maintain the privacy of your health information and to provide you with notice of our legal duties and privacy practices.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the revised policy on our website. We will provide notice of material changes as required by law. The effective date at the top of this policy indicates when it was last updated.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your privacy rights, or need to file a complaint, please contact our Privacy Officer:

Simplié Psychiatry Privacy Officer Email: info@simpliepsychiatry.com Phone: (772) 207-3051

You also have the right to file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights if you believe your privacy rights have been violated. Filing a complaint will not affect your care.